Position Vacant: Administration Officer
We are seeking a full time Administration Officer to join our Not For Profit organisation working from our office located in ANZ Stadium, Sydney Olympic Park. The position will suit someone with an interest in the Not For Profit sector and the rugby league community.
POSITION: ADMINISTRATION OFFICER
REPORTS TO: CHIEF EXECUTIVE OFFICER
LOCATION: SYDNEY
COMPANY OVERVIEW
The Men of League Foundation is a membership-based Non for Profit organisation that provides emotional, physical and financial support to the men, women and children of the rugby league community.
The Foundation assists past players, administrators, referees and volunteers across all affiliated levels of the game, subject to the necessity of their needs. Necessitous circumstances are defined as someone in genuine need and unable to overcome that need from his or her own resources.
Funds are raised under an approved deductible gift recipient status. All financial assistance is subject to specific criteria.
Emotional and physical assistance is provided in many different ways, with volunteers around the country providing pastoral care, along with providing referrals to aligned professionals if required.
The Men of League Foundation charter is not to administer or develop the game on the field, rather to help celebrate its rich history and assist those in times of need through our membership-based family.
POSITION OVERVIEW
Administration Officer is responsible for providing administrative services to the combined National and NSW office in order to achieve operational objectives and targets.
DIRECT REPORTS
Nil
KEY RESPONSIBILITIES:
- Administrative assistance to Chief Executive Officer and National Managers
- General office duties, including banking, post, stationery maintenance
- Customer service inquiries through telephone, email, social media and website
- Collation of material for management, Board and committees
- Maintenance of all Foundation records, including Minutes of all meetings
- Assist with data entry into ThankQ database as required
- Book travel for Directors, staff and committees as directed
- General financial assistance including membership inquiries and payments, event invoicing, credit card reconciliation
- Committee administration, including updating records, appreciation certificates and distribution of material via post or email
- Event assistance as required, with some after hours and weekends possible
- Attend and effectively participate in meetings as necessary
REQUIRED QUALIFICATIONS & EXPERIENCE
Essential
- Qualifications in a related discipline
- Previous experience in office/administration management
- Advanced IT and computer skills, particularly Microsoft Office Suite
- Prior experience in the Not for Profit sector
- Proven ability to perform strong written and oral communications
Desirable
- Knowledge of the rugby league community
- Knowledge of ThankQ database system
- Previous EA or PA management experience
- Experience in working with volunteers
Personal attributes
- Well-developed customer service skills
- Demonstrated capacity to collaborate effectively
- Sound organisational and administrative skills
- Proven ability to work as part of a team
- Well-developed customer service skills
- Strong written and verbal communication skills
- Demonstrated capacity to multi-task
- Strong interpersonal skills
- Personable, trustworthy and respectful
Please send a cover letter and your CV to ceo@menofleague.com by COB Friday 23rd June 2017, only shortlisted candidates will be contacted and must be available for interviews in Sydney between 3 July to 5 July 2017.
